Branding, Irish names and your privacy notice

Making the service look like your council's, and publishing the privacy notice parents will read.

These settings are on your council home page. Most councils fill in the privacy notice early, because the public link it produces is what goes on a permission slip.

Branding

Set your council's accent colour and upload your logo. These appear on the classroom board and on the dashboards, so a school sees its own council's service rather than a generic one.

Pick the accent from your council's existing brand palette. The service checks the contrast of what you choose — if a colour is rejected or looks wrong against white text, it is failing a legibility threshold, not a style preference. A classroom board is read from the back of the room.

Council Irish names

Add the Irish form of your council's name, and encourage schools to add theirs. Where both exist, both are shown.

The campaign message

A short headline shown to schools — the name of your programme, or a message for a particular term.

The privacy notice

Your council is the data controller for this programme, so it is your privacy notice that parents read. The card says so directly:

"Your council is the data controller for this programme, so parents read your privacy notice. Paste it here, or link to the one already on your website. It is published at a short address you can print on a permission slip."

You have two options:

Paste the notice text. Plain text. Leave a blank line between paragraphs, and start a line with # to make it a heading.
Link to your own notice already published on your council website. The link is used only when no text is written above it.

Then tick Publish this notice. Until you do, the notice is hidden and the public link will not work — the form warns "Hidden — tick 'Publish this notice' to make the link work."

The public link

Once published you get a Public link. As the page says: "Print this on permission slips and letters. It does not change."

It is a short, stable address ending in your council's name. Put it on permission slips, parent letters and your own website.

Writing it

Say who you are, what is collected, and what is not. The placeholder text in the form shows the shape:

# Who we are

Fingal County Council is the data controller for the Active Travel programme.

# What we collect

Your child's first name and how they travelled to school.

One fact from our side, if it is useful to you: the service stores no personal data about pupils. A pupil is a numbered tile with a generated colour-and-animal nickname.

When you write the campaign message or the privacy notice in only one language, a banner appears saying No Irish version, with a Write it now button that switches the editor to the other language.

On the privacy notice it reads: "No Irish notice yet. Irish readers will see the English until one is added."

The banner appears in both directions — if you write the Irish first, it asks for the English.

Nothing breaks while a translation is missing. Readers in the other language see the version that exists, so you can publish one language now and add the other whenever it suits you.

A sensible order

Branding — schools see it straight away.
Privacy notice, both languages, published.
Public link onto your permission slip template.
Campaign message when your programme name is settled.

Still stuck? Email our support team.